Minutes of July 08 Meeting of Athy Council

MINUTES OF THE JULY MONTHLY MEETING OF ATHY TOWN COUNCIL HELD AT 7.30 P.M ON WEDNESDAY, 9^th JULY, 2008 IN THE MUNICIPAL OFFICES, RATHSTEWART, ATHY.

CATHAOIRLEACH:

COUNCILLOR JOHN LAWLER.

COUNCILLORS IN ATTENDANCE:

CLLRS SEAN CUNNANE, MARK DALTON, TONY EGAN, FRANK ENGLISH,

RICHARD DALY, MARY O’SULLIVAN, AOIFE BRESLIN & PADDY WRIGHT.

OFFICIALS IN ATTENDANCE:

TOMMY SKEHAN, TOWN MANAGER/ DIRECTOR OF SERVICES

JOE BOLAND, DIRECTOR OF SERVICES, KILDARE COUNTY COUNCIL

BRIAN O’ GORMAN, TOWN CLERK

MARIA AHEARNE, STAFF OFFICER THOMAS KELLY, STAFF OFFICER

The Cathaoirleach welcomed Senan Griffin, Mayor of Kildare County Council on his first ever visit to the Council and said he looked forward to working with him over the next twelve months.

Councillor Dalton said that this visit by the Mayor was a unique occasion and gave a clear message to the general public that all the authorities within the county were working to together. The other members endorsed this.

The Mayor of Kildare said that he was delighted to be in attendance. The Mayor said it was his goal to visit all the authorities in the county during the year and that it was very important as a county we put forward a united image.

Water Services Infrastructure Report.

The Cathaoirleach welcomed Joe Boland, Director of Services in Kildare County Council.

The Cathaoirleach enquired when the contracts for the project for the extraction of water from the Barrow is to be signed

The Cathaoirleach said that a delegation from Athy Chamber’s of Commerce and Athy Town Council would meet with Iarnrod Eireann before their August meeting to stress the importance of the proposed Southern Distributor Route.

The Cathaoirleach also said that members from the Business Forum in Athy were invited to be on delegation to Iarnrod Eireann.

Councillor Dalton said it was very important that the project for the extraction of water from Barrow begin soon as possible.

Councillor Wright said that a particular box sewer was not connected to a certain house in Athy and has become a serious health scare.

Councillor Breslin said until we get this problem sorted out business on Leinster Street business will be affected.

Paul Hickey, Town Engineer explained that the council were waiting on a report from CCTV survey of the network.

Councillor Cunnane said he was delighted that Ardreigh Rd was now in hand and was talking to the archaeologist on site who said she was going to be out of the site in four weeks time.

Councillor Daly wanted to know had a date been set when work on the proposed on Southern Distributor route would start.

Joe Boland explained that:

· The quality of the River Barrow is very good and had a five status.

· Water in Athy was overall very good and had a four status.

· The contracts for the extraction of water from the Barrow will be signed soon and will be commissioned in 2010 at a cost of €40million which should supply 30m litres a day

· Upgrade of sewerage treatment with new treatment plant in Kildare.

· New 12” orbital main along line of South Distributor Route.

· New orbital sewer, which is at preliminary design stages at moment along Southern Distributor Route, will provide an adequate supply for Kildare Road and Dublin Road.

· A small scheme linking to Monasterevin, which will supply an extra 10% of present needs by Spring 2009, is being progressed.

· He noted that Issues relating to the internal network on Leinster Street were being investigated and remedial works would be proposed.

· He acknowledged the contribution and consultation from CIE and Iarnrod Eireann on the Southern Distributor Route and the importance of reaching consensus on the proposed works.

1. ADOPTION OF MINUTES.

Minutes of the July Monthly Meeting held on 18^th June 2008.

On the proposal of Councillor Breslin

Seconded by Cllr Cunnane

Minutes of Annual General Meeting held on the 25^th of June 2008

On the proposal of Councillor Dalton

Seconded by Councillor Breslin

2. MATTERS ARISING

Councillor Breslin referred to motion 17 on page 10, where she asked, ” the council give a definitive date when traffic wardens will be provided with hand held machines”. Councillor Breslin wanted to know had further progress been made in the purchase of handhelds for the traffic wardens. The Town Clerk said presently his office was liasing with other local authorities to find out what it cost them to purchase and maintain their systems and that when he had all appropriate figures and information he will then be in a position to make a decision to purchase.

Councillor Breslin referred to page 2, which asked when a date for a meeting with Waterways Ireland was to be set. Councillor Breslin wanted an update on this. The Town Clerk said that we had been in contact with some of the relevant bodies but only one had got back to the council but we will be in contact with them again and try to have a date set for meeting as soon as possible.

Councillor Breslin referred to motion 19 on page 10, in which she proposed “a full report be given on the up to date position regarding the outstanding compliance issues with planning permission in all estates at Rheban Manor. “ Councillor Breslin said she had duty to raise this motion again due to the recent happenings between Keygo Properties and Athy Town Council.

Councillor Cunnane said it was unforgivable that the members were not briefed on what recently occurred.

The Cathaoirleach asked how long it would take for the schedule of outstanding work in Rheban Manor to be completed.

The Town Manager said that the estate was not taken in charge and this schedule was an absolute priority and it was hoped to have it compiled within four weeks.

The Town Manager read out a report outlying what had occurred and requested that this be included in the minutes of this meeting.

“Since 1996, seven planning permissions were applied for on this site, of which one in 2002 (PL 2002/300015) sought to provide a revised site layout for 173 dwellings and associated site works. This permission was the only one with a Part V requirement attached to it. (Condition No. 4). In accordance with the Housing Strategy 2001 – 2005, which requires the provision of 20% Social & Affordable Housing with the Planning & Development Act 2000.

The developer offered to sell 20% of the units to the Council to comply with Part V requirements.

Negotiations commenced and an interim agreement was reached for the purchase of 24 units (including 2 apartments). Contracts were issued to Athy Town Council. The Solicitors for the developer issued contracts for 22 houses to the Councils Solicitor. Athy Town Council signed these contracts and returned these with requisite deposits, whilst simultaneously requesting DoEHLG approval.

DoEHLG sought further clarification in relation to compliance with Part V and requested that the Council renegotiate the agreement. The developer was not agreeable to renegotiate the agreement.

Having received the contracts and deposits the developer returned the deposits and initiated the arbitration process. When the matter was set down for hearing before the arbitrator, the Counsel for Athy Town Council advised against proceeding with arbitration and recommended initiation of legal proceedings for Specific Performance of the Part V Agreement.

In the interim period the High Court ruled on Part V. In light of this ruling Counsel advised us to withdraw proceedings and remit the matter to arbitration.

There were various meetings with the developer/agents to attempt to reach an agreement. An understanding was arrived at but subsequently the parties differed on interpretation as to what was agreed. Subsequently, a further meeting took place. An agreement was reached between the parties, which was subject to Athy Town Council obtaining funding for the agreement.

In the absence of funding the agreement reached could not be executed and the developer re-listed the matter for arbitration on 29^th May 2008. On the advice of Counsel Athy Town Council withdrew from the arbitration to avoid a decree to oblige it to buy the 22 houses when there were no funds available.

Given our experience to date and legal advices received the Council wish to reserve its position in considering its options.”

In order to address what had taken place, the members requested that they be kept updated in relation to housing matters. The Town Manager supported this request.

Councillor Cunnane referred to page 3 (re.correspondence received from Michael O’ Brien, Chairperson of County Kildare’s Taxi Drivers’ Association) and asked whether Town Engineer had prepared a report on suitable locations for taxis in Athy.

The Town Engineer replied that there was limit to what can be done and he did not have the report in question.

Councillor Cunnane referred to page 11 (re.Cathaoirleach’s business and wanted to know why a representative from the ESB was not in attendance as advised in last month’s meeting). The Town Clerk replied that the members were informed in writing that the ESB would not be attending this month’s meeting.

Councillor Wright referred to motion 5 on page 6, where he proposed ”the possibility of widening the road at the left turn from Leinster Street down Kirwan’s Lane” in conjunction with Kildare County Council. The Town Engineer replied that a letter is to be forwarded to Kildare County Council explaining that any design would have to involve input from Athy Town Council.

Councillor Wright referred to motion 6 on page 6 where he proposed a special meeting be called to discuss the déjà vu motions which “in the last two years or more” are still “not resolved or addressed” and that “going through the ritual of the motions at every meeting is farcical.” The Town Clerk said that a schedule was been compiled of motions that were considered déjà vu and it was hoped to have this completed as soon as possible. The Cathaoirleach said that a date would have to be set for a meeting to discuss this issue when the schedule is completed.

3. CORRESPONDENCE

Brian O’Gorman, Town Clerk read the following correspondence:-

· Letter from Shakers Hip-Hop Dance in Athy requesting some sponsorship towards the cost of attending the World Hip- Hop Championships in Bremen Germany which was held on June 11^th to the 5th of June 08.

· Reply from the Office of the Minister for the Department of Health and Children acknowledging our letter “concerning possible curtailment or ward closure St Vincent’s Hospital” and that “it is receiving due attention.” This was noted by the members.

· Letter from Irish Commission for Justice and Social Affairs, a Commission of the Catholic Bishops’ conference asking this council “to please consider the issues and points raised in the enclosed document in relation to a public response to violence in our society.” The members duly noted this.

· Letter from Portlaoise Town Council stating the motion” Portlaoise Town Council calls on Laois County Council to introduce a low interest rate fixed rate loan scheme to enable all those currently on the affordable housing scheme list to raise the finance for their own homes” was unanimously adopted at their June meeting. This was duly noted by the members

· Letter from Westmeath County Council stating the motion” That this Council discuss the severe implications that the EU Directive on the Protection of Habitat Species is causing to our communities by the ban on turf cutting and also requests the Minister for the Environment Heritage and Local Government to accommodate the domestic turf cutters in these areas as the EU has left this accommodation to the discretion of the individual countries” be circulated to all Local Authorities in the country. The members duly noted this.

· Letter from Sligo County Council stating the motion” Recognising that the will of the people as expressed at the ballot box is sovereign and recognising that if all member states of the EU do not ratify the Lisbon Treaty it does not pass into law and further recognising that the people of Ireland exercised their rights as citizens to reject the Lisbon Treaty this Council rejects the calls from Europe to re-run the Lisbon Treaty referendum and we call on the EU Commission, the EU Council of Ministers, the EU Parliament and the authorities in the other EU states to accept and respect the verdict of the Irish people as they accepted the will of the French and Dutch people following their decisions to reject the EU Constitution” was adopted at their July Monthly meeting. The members duly noted this.

CONFERENCES:

· Benedict’s Kiely Literary Weekend from the 12^th –14^th of September, 2008 to be held at the Strule Arts Centre, Town Hall Sq, Omagh, Co. Tyrone.

· Sliabh Luachars Summer School from 5^th –10^th August, 2008 at the Cultural and Heritage Centre, Rockchapel, Co. Cork.

· John Hewitt Summer School, from 28^th July – 1^st August, 2008 at the Market Place Theatre, Arts Centre, Armagh.

· Parnell Summer School from 10^th- 15^th August, 2008 at Avondale House & Forest Park, Rathdrum, Co. Wicklow.

Proposed by Councillor Breslin and seconded by Councillor Daly and agreed all that Councillor Wright be nominated to attend this summer school

· Citizen First Final Conference from the 25^th – 26^th September, 2008 at the Old Ground Hotel, Ennis Co. Clare.

Councillor Dalton said that members are been nominated for conferences but are not attending.

The Cathaoirleach asked that those that are nominated for conferences but cannot attend please let the staff know.

4. NOTICES OF MOTION

5. “That Athy Town Council in light of the extent of remedial works required to the old age pensioner houses in Nelson St Athy seek funding from the Department of the Environment under their remedial works scheme to have the following works carried out: replacement of radiators at the ceiling, that the remedial works included a new heating system. Modifications to bathrooms, replacement of windows and doors replacement of guttering and that this project is taken as priority to ensure that the work is completed before winter.”

On the proposal of Councillor Breslin Seconded by Councillor Daly

And agreed

Councillor Breslin asked that the council apply to the DoEHLG for funding to carry out the necessary to the houses works in Nelson Street as a matter of urgency as it would need to be done before winter sets in. Councillor Daly added that this be done as speedily as possible.

6. ‘That Athy Town Council erects the cast iron sheets signs that were made some years ago.’

On the proposal of Councillor Breslin

Seconded by Councillor Dalton

And agreed

Cllr Breslin enquired why the above signs that were constructed some time ago were never erected and asked that this be done as soon as possible. The Cathaoirleach explained that he could not remember that these signs were ever commissioned.

7. “That Athy Town Council calls on Kildare County Council to extend the footpath on the Carlow Rd from the Coneyboro where it ends to the Mill Lane.”

On the proposal of Councillor Cunnane

Seconded by Councillor O’ Sullivan

And Agreed

Councillor Cunane said that he had seen the design for the Ardreigh realignment but the proposed extension to the footpath was not there. Councillor Cunnane said he was told that this would happen and was now anxious that this takes place as matter of urgency. Councillor O’ Sullivan also asked that this work be carried out as speedily as possible. Paul Hickey, Town Engineer explained that that there would be money allocated for this job in next year’s budget. The Cathaoirleach said that this would be taken up again in the area meeting

8. “That Athy Town Council calls on the developer to erect signposts within the newly developed Coneyboro estate as a matter of urgency.”

On the proposal of Councillor Cunnane

Seconded by Councillor Daly

And agreed

Councillor Cunnane said Coneyboro was a quite large estate and that proper signposts were urgently needed because recently an ambulance called up there could not find the house they were called to and the council put pressure on the developer to see that the work is carried out as soon as possible. Councillor Daly said that a continuous pattern of signage in all estates would be important.

9. “That Athy Town Council requests the Health Service Executive and ’

Senior Management at St Vincent’s Hospital to reconsider the huge

increases in charge for meals on wheels.”

On the proposal of Councillor O’ Sullivan

Seconded by Councillor Cunnane

And agreed

Councillor O’ Sullivan said that partial increase in charge for meals on wheels may have been necessary but to increase the charge by such a large amount was total unacceptable and unfair as it placed an even greater financial burden on those who avail of this service. Councillor O’ Sullivan asked that the hospital immediately reconsider this increase and reduce it to a more. Councillor Dalton requested that a letter be forwarded to the hospital asking them to reduce or abolish this on those who largely depended on this service for their daily meals there

10. “That in view of the fact that Athy is a heritage town and also that

St Vincent’s Hospital is a heritage building with beautiful facade

frontage but the disgraceful fact of the matter is that the top windows

are rotten and falling out and also to add the top rooms in the hospital

are not in use either. I propose that we write to hospital authorities and

ask them their intentions, as this is no way to treat one of the best

geriatric hospitals in Ireland.”

This motion was deferred till the September Monthly Meeting

11. CATHAOIRLEACH’S BUSINESS

The Cathaoirleach said it was unfortunate that our Town Engineer, Paul Hickey who had only recently joined us was now leaving as he thought he would be here for a very long time. The Cathaoirleach said he found Paul Hickey during his tenure as town engineer very helpful, courteous and that progress had been made on the eventual erection of 1798 monument. The Cathaoirleach said that on behalf of the other members he would like to wish Paul Hickey all the best in his new position and the future. This was endorsed by all the other members.

The Town Clerk also said that on behalf of all outdoor and indoor staff he would like to wish Paul all the best for the future and thanked him for his hard work during his time here.

Paul Hickey said that he appreciated the kind comments said about him and that his time here was learning experience.

The Mayor of Kildare Council said that the county council were preparing a new document in how to take estates in charge and should be of great benefit in getting to grips with developers countywide ands here in Athy. The Mayor also said that Athy had a fantastic facility in the new swimming pool and encouraged the council to keep Pride of Place going. The Mayor thanked the members and staff for inviting him here and wished them well for the future and looked forward to visiting again.

The Cathaoirleach said that the Mayor of Kildare County Council would be more than welcomed to call again and hoped that this will happen sooner than later.

12. MANAGER’S BUSINESS

13. REPORT FROM SUB COMMITTEES

Town Twinning – 18 students to arrive on 25^th August for a three-week work placement. Host farms and families are invited to participate.

14. PLANNING REGISTER

Nothing noted.

15. OTHER BUSINESS

THIS CONCLUDED THE MEETING

CATHAOIRLEACH ___________________________________

DATE ____________________

MINUTES OF THE JUNE MONTHLY MEETING

MINUTES OF THE JUNE MONTHLY MEETING OF ATHY TOWN COUNCIL HELD AT 7.30 P.M ON WEDNESDAY THE 18th JUNE 2008 IN THE MUNICIPAL OFFICES, RATHSTEWART, ATHY.



CATHAOIRLEACH; COUNCILLOR CUNNANE.

COUNCILLORS IN ATTENDANCE; COUNCILLORS DALTON, EGAN, ENGLISH, DALY, O’SULLIVAN, BRESLIN, LAWLER, WRIGHT.

OFFICIALS IN ATTENDANCE; TOMMY SKEHAN, TOWN MANAGER,
BRIAN O’GORMAN, TOWN CLERK, MARIA AHEARNE, A/SSO, PAUL
HICKEY, TOWN ENGINEER.

The meeting commenced at 6.30pm. The Cathaoirleach welcomed the Chamber of Commerce and the members present and noted this was a preliminary meeting and hoped to set out an area of mutual responsibility and proposed that the Council meet with the chamber three times a year.

Paul Cunningham, President of the Chamber thanked the Council for setting up this meeting. He elaborated on how the Chamber was established to represent the businesses of the Town. A copy of letter, which had been circulated to all members by the Chamber previously, was handed in and this was noted.

The President Paul Cunningham informed the meeting that the Chamber had been divided into six categories in the hope of making it more appealing and active. He noted that the Chamber needed to be brought up to speed on the current situation with the Roads network in the town. The Cathaoirleach pointed out that there had been delays on the SDR due to negotiations with CIE but was confident that good progress was currently being made. The Chamber highlighted the importance of ‘Broadband’ and a good ‘water supply’ in the town. The President highlighted the importance of having a good working relationship with the Council and it was agreed that any policies formulated by the Chamber would be forwarded to the Council. A briefing on the roads was suggested for the next FORUM meeting. The Cathaoirleach concluded the meeting by saying that he would like to see a strong and vibrant Chamber of Commerce in the town located in a nice building and hoped this was the beginning of a structured relationship.

At 7.20pm the Cathaoirleach welcomed Mr Tom Yates from Athy Heritage Company. Mr Yates informed the meeting that a 1902 ‘Arrol Johnson’ car that Earnest Shackleton had brought to the Antarctic, which he estimated would be valued at a six figure sum, had been donated to the Heritage company. The lady involved is coming to Athy for a family wedding in September and Mr Yates highlighted the importance of having the car on display in the Heritage Centre at this time.

That the meeting be deferred by five minutes to facilitate the taking of Councillors’ photos for Athy Town Council’s Website.
Proposed: Councillor English
Seconded: Councillor Daly.

To resume standing orders
Proposed: Councillor Daly
Seconded: Councillor O’Sullivan

1. ADOPTION OF MINUTES.

Minutes of the May Monthly Meeting held on 21st May 2008.
On the proposal of Cllr Wright
Seconded by Cllr O’Sullivan.

2. MATTERS ARISING

Cllr Wright asked for an update on the Anglers Rest. The Town Clerk advised that a number of weeks had been given for the works and that it would be followed up on.

Cllr Breslin requested an update on the following;

1) a timescale and report on the Nelson Street Houses
2) Item no. 5 – Waterways Ireland Meeting
3) Capital Housing Report

The Town Clerk replied that preliminary work was being done and that a full report would issue at the July meeting on the Nelson St Houses. The manager added that he wanted a detailed analysis of the works as the costings were now significantly higher.

A date is yet to be set to meet with Inland Waterways, Anglers Club, Rowing Club and Canoeing club.

The Capital Housing report is to follow later.




Cllr Daly requested an update on the following;

1) Jetty
2) Graysland Footpath
3) Methodist Church

The Town Engineer noted that no progress had been made since the last meeting on the Jetty and that the footpath is agreed to be part of the Scheme of works in July.

The Town Manager added that a meeting of the Arts sub committee took place the previous night. They are to finalise and come back to the Town Clerk and Town Manager for a meeting next week with regard to the handover.

Cllr O’Sullivan enquired if a letter had issued re the closure of St Vincent’s Hospital and that two lifebuoys were now missing alongside the Barrow. The Town Clerk advised that a letter had issued and there was no reply to date and that he would report the missing lifebuoys to the Town Foreman.

Cllr Lawler enquired about the regulation of the Market and the delisting of No. 9 Duke Street. The Town Manager noted that contact is being made with other local authorities with regard to the Charter. The Town Clerk advised that 4 weeks had to be given to an authority to reply before it could be brought back to the meeting.

Cllr Egan requested an update on the vacant housing units. The Town Clerk informed the meeting that a number of units were being finalised and that some sales were near completion.

3. CORRESPONDENCE

Brian O’Gorman, Town Clerk read the following correspondence:-

· Correspondence from Michael O’Brien, Chairperson of County Kildare Taxi Drivers Association.

The Cathaoirleach suggested that a special meeting be set up to discuss this topic as it was an issue that needed to be addressed in the short term. The Town Manager requested that the Town Engineer could issue a report on the suitable locations in the Town. It was also agreed that this correspondence be brought to the next Joint Policing Committee meeting and that this letter be forwarded to the Gardai to allow them sufficient time to issue a briefing on Taxi Ranks in the town.

· Email from Nick West, Irish Rail following up on the request made by motion raised by Cllr O’Sullivan for the clean up of the area known as ‘The Plots’. Mr West expressed a concern that, by removing the briars in the area, such anti social behaviour will only be encouraged. However, he did note that a specialist rat exterminator would be organised to treat the location.

Cllr O’Sullivan noted that the email was an insult that anti social behaviour was being used as an excuse to not clean up an area. Cllr Daly noted that this land is the responsibility of CIE and they should cleanup the area. Cllr Lawler noted that it was an area that repeatedly comes up on our Tidy Towns remarks. Cllr O’Sullivan requested that a letter issue to CIE expressing our disappointment and concerns. The Town Manager added that this letter should be copied to Barry Kenny also. Cllr Wright noted that a letter issued to CIE re antisocial behaviour on the train and he had not to date received a reply.

· Tom Kelly, Chairman Kildare County Show Society Ltd, 22nd June 2008 in Athy Showgrounds.

The Town Clerk advised the members that Athy Town Council together with Kildare County Council, Athy Civic Amenity Centre and Athy Fire Brigade were taking a stand at the show and would appreciate plenty of support.

The Cathaoirleach noted how it was a very expanded show this year and that it is great to see its return as it was missed last year.

· Macroom Town Council seeking support for motion, “That Macroom Town Council call on the Minister for the Environment Heritage and Local Government to change the law regarding the payment of refuses charges in private rented accommodation. At present this is the duty of the tenants and not the landlord. In a lot of cases the tenants do not have long term contracts so why should they pay annual refuse charges. If a refuse service is provided to tenants they will use it. A small increase in tenants’ rent would off- set the cost to landlords. Fly tipping has become a major national problem and this Council believes that a change in this law would greatly reduce this problem.” This motion has the unanimous support of the members.

· Macroom Town Council seeking support for motion, “That we never forget the appalling tragedy of the Famine, the people who died, those who had to leave our shores in search of a new life and to escape the terrible tragedy of Ireland at the time. In our dramatically changing Ireland it is very important that we remember the history of our country therefore Macroom Town Council proposes that on an annual basis perhaps one of the Public Holiday Mondays be set aside as Famine Remembrance Day.”
This motion has the unanimous support of the members.


· Listowel Town Council seeking support for motion, “That we the Town Council put in place a policy that all our future housing stock for our elderly/living alone be fitted with a “peep hole” in their front doors in doing so giving these tenants a sense of independence and security.”’
This motion had the unanimous support of all the members

CONFERENCES:

· ‘Managing your Local Environ for Tourism Growth’ in Ramada Hotel, Killerig, Co Carlow 18th June to 20th June 2008.

· Launch of Irish Arts Review Summer 2008 national Craft Gallery Kilkenny on 19th June 2008.

· Symposium ‘JFK in Ireland’ New Ross, Wexford June 28th 2008.

Cllr Egan to attend
On the proposal of Cllr Lawler
Seconded by Cllr Breslin

· Training for Councillors re ‘The Local Gov Planning Services’ in West Cork Hotel, Skibbereen, Co Cork 4th to 6th July 2008.

Cllr English to attend
On the proposal of Cllr Dalton
Seconded by Cllr Lawler

Cllr Lawler to attend
On the proposal of Cllr O’Sullivan
Seconded by Cllr Breslin



Cllr O’Sullivan to attend
On the proposal of Cllr Breslin
Seconded by Cllr Lawler

· Seminar on ‘The Arts’ in Dooley’s Hotel, Birr on 22nd to 24th August 2008.

· AMAI Conference in Sligo 11th to 13th September 2008.

Cllr Lawler, O’Sullivan & Dalton to attend ex official

Cllr Cunnane to attend
On the proposal of Cllr Lawler
Seconded by Cllr O’Sullivan

Cllr English to attend
On the proposal of Cllr Dalton
Seconded by Cllr Lawler

Cllr Breslin to attend
On the proposal of Cllr Lawler
Seconded by Cllr O’Sullivan

Cllr Egan to attend
On the proposal of Cllr Lawler
Seconded by Cllr Breslin

· A Journey of Remembering ‘10th Anniversary of the inauguration of the Island of Ireland Peace Park’ Messines, Belgium 9th November to 12th November 2008.

Defer to September Meeting

· Green paper Seminars

For all Councillors available to attend.

4. NOTICES OF MOTION

5. Councillor Wright:

‘That we as a Council in conjunction with Kildare County Council look at the possibility of widening the road at the left turn from Leinster Street down Kirwan’s Lane as with the school population and the general population of the area is absolutely lethal to all of the people using it’.

On the proposal of Cllr Wright Seconded by Cllr Egan
And agreed

Cllr Wright advised the meeting that this was a return for juggernauts and had to be taken seriously. Kildare County Council Roads Design have a responsibility because lives are at risk. Cllr Wright asked that the Council write to the DoEHLG and KCC.

Cllr Egan added that it is lethal and that something should be done. Cllr Lawler added that with the increase in the population and the close vicinity to the school that illegal parking should be addressed here and that it was a bigger matter than just removing a building. Cllr O’Sullivan and Cllr Cunnane supported the motion and asked that the illegal parking be addressed.

6. Cllr Wright
‘In view of this fact that in the last two years or more none of the déjà vu motions have been resolved or addressed I propose that we hold a
special meeting to discuss them as going through the ritual of the
motions at every meeting is farcical’

On the proposal of Cllr Wright
Seconded by Cllr Lawler
And agreed

Cllr Wright highlighted that it is important to address things that should have been done years ago. The Cathaoirleach noted that members had previously received progress reports and that he found them very worthwhile. Cllr Lawler suggested that a meeting once a year would be of benefit. The Town Manager advised that a two-year report was being compiled and would be circulated on completion. The Cathaoirleach advised that they would await the report and note how to progress at the July meeting.


7. Cllr Wright
That we as a council under the Freedom of Information Act investigate all landlord owned houses in the urban area and supply the names of all as houses are not being kept in proper order and rents should be investigated and also to supply charter on tenants rights’

Motion to be deferred to September meeting.

8. Cllr Egan
‘That Athy Town Council request Kildare County Council to investigate the feasibility of providing a pedestrian crossing on Woodstock Street’.

On the proposal of Cllr Egan
Seconded by Cllr O’Sullivan
And agreed

Cllr Egan & Cllr O’Sullivan informed the meeting he was now aware that a study was taking place. Cllr Dalton said it is difficult to pick a location on this street for a crossing and the Cathaoirleach said they would await the outcome of the study.

9. Cllr Dalton & Cllr English
‘That a report be given on the operation and implementation of the affordable housing scheme’

On the proposal of Cllr Dalton
Seconded by Cllr Lawler
And agreed

Cllr Dalton informed the meeting that he was aware of some difficulties and enquired if it was units only now and what the DoEHLG guidelines are now. Cllr Lawler stated there was no need to expand. The Town Clerk informed the meeting that as part of the Housing Strategy and Development Plan that the favoured option is housing, land and then finance. There are currently six affordable units for sale in Gallowhill and 24 coming on stream at Ardrew in late October. Cllr Wright enquired how many affordable units the Town had over the last few years. Cllr Breslin emphasised how units needed to be more affordable. The Town Clerk advised that a report would be prepared.

10. Cllr Dalton & English
‘That a report be given on the future waste water and water capacity for the town’

On the proposal of Cllr Dalton
Seconded by Cllr Lawler
And agreed

11. Councillor Lawler
. ‘Following the investigative survey that was carried out in the sewerage
problems in Leinster Street can the Town Council now issue a report on the findings and what action is too being taken to eradicate the problems’

On the proposal of Cllr Lawler
Seconded by Cllr Dalton
And agreed

Both motions number 10 and 16 to be taken together.

Councillor Dalton noted that the Chamber of Commerce were in earlier and expressed an element of surprise that water and sewerage capacities in the town were an issue. He referred to a comment made by former Town Manager Terry O’Niaidh that there was sufficient capacity for 7/8 years. Cllr Dalton enquired to know what discussions, plans and processes were in place to address this. Cllr Lawler said the Town Council needed to be proactive and that the matter should not be further delayed. Cllr Wright noted that the sewerage smell in Leinster Street is going on over 25 years. Cllr Daly reminded the members of a previous motion he had tabled with regard to new water conservation measures. The Town Engineer said he would like to circulate a detailed report on the water and sewerage capacity in the town and the Town Council was nearly at the point of signing the contract for the remediation of the sewerage scheme. Cllr Dalton emphasised the importance of getting a positive message out. The Town Manager noted that motion numbers 10, 12 & 16 could be looked at together and that Directors of Water Services and Transportation, Joe Boland and Des Page, together with the Town Engineer, Paul Hickey would report back to the members. The need to promote confidence and clarity to developers was highlighted. Both Directors are to be invited to attend an Athy Town Council meeting.

12. Cllr Dalton & English
‘That this council investigate the noxious odours affecting residents in the William Street/Woodstock area’.

On the proposal of Cllr Dalton
Seconded by Cllr English
And agreed

Cllr Dalton remarked that the Environment Section, Kildare County Council needed to be contacted to investigate a prominent local business to address this smell for the benefit of business and domestic people affected as a result. Cllr Lawler noted how he witnessed fluid going across the road and he noted that an EPA licence might be required. The Town Engineer said he had contacted Kildare County Council and would issue a report for the July meeting.

13. Councillor Daly
‘Given what now appears to be interminable delays in the construction of the Southern Distributor Road and bearing in mind the importance of this project in the overall development of the town that the Design Team and the consultants be asked to present to the Town Council a realistic and firm timeframe for completion of the project’.

On the proposal of Cllr Daly
Seconded by Cllr Lawler
And agreed

Cllr Daly noted that he tabled this motion in the interest of clarity as this is a very serious project in the town and the timeframe needed to be known. Cllr Lawler noted that the Town Manager had said the Director of Transportation is to attend a meeting shortly and a full briefing on the timeframe of this project should issue. Cllr Dalton informed the members that David Reel had given a presentation to the Area Committee and that whilst this project only commenced in January 2007 the KCC Officials were fully committed to its delivery. Cllr O’Sullivan welcomed the news that an up to date report would issue shortly.

14. Councillor Daly
‘That an updated register of derelict buildings and sites be presented to the council with a view to taking decisive action on their current status’.

On the proposal of Cllr Daly
Seconded by Cllr O’Sullivan
And agreed

Cllr Daly welcomed the news that a report is being currently worked on. Cllr O’Sullivan supported the motion and would like to see the new register issue shortly.

15. Councillor Daly
‘That a Town Council information point be established in the Community Library’.

On the proposal of Cllr Daly
Seconded by Cllr O’Sullivan
And agreed

Cllr Daly noted that a motion was previously passed to put a point in the Town Council and that one could be set up at in the Library to serve the public. Cllr O’Sullivan noted the importance of an information point in Emily Square also.

16. Councillor O’Sullivan
‘That Athy Town Council would consider erecting ramps in the Dun Brin Estate’.

On the proposal of Cllr O’Sullivan
Seconded by Cllr Daly
And agreed

Cllr O’Sullivan noted that the estate was not taken in charge by the Town Council but requested that ‘Drive carefully/Children at Play’ signs would be erected. Cllr Daly remarked that it was a sad indictment of our road culture. Cllr Lawler highlighted that the onus was on the developer to and that Athy Town Council should have a policy that ramps should be put in all estates and suggested the Town Engineer meet with the developer. The Town Manager supported this.

17. Councillor Breslin
‘As agreed at the budgetary meeting can the council give a definite date
when the traffic wardens will be provided with handheld machines’.

On the proposal of Cllr Breslin
Seconded by Cllr Lawler
And agreed

Cllr Breslin noted that finance was saved when compiling the budget and provisioned for handhelds for the traffic wardens. Cllr Lawler requested a date. The Town Clerk advised the members that €10,000 was provisioned and that he was requesting quotations and would discuss the matter with other authorities.


18. Councillor Breslin
‘That Athy Town Council in conjunction with Kildare County Council
puts in place measures to eradicate the problem of dumping at Woodstock Street, Athy adjacent to the Health Centre’

On the proposal of Cllr Breslin
Seconded by Cllr Lawler
And agreed

Cllr Breslin remarked that dumping in this area is a disgrace. Cllr Lawler asked that contact be made with Kildare County Council and appealed to the public to report illegal dumping as a lot of time is wasted at every meeting talking about it. Cllr Wright supported the motion. The Town Manager noted that he had discussed this with the Town Clerk and Town Engineer and said that a master plan for Flinters Field is due shortly and hoped to have it available for the September meeting.


On the proposal of Cllr Daly
Seconded by Cllr Dalton
To suspend standing orders as it was 10.00pm


19. Councillor Breslin
. ‘That a full report be given on the up to date position regarding the outstanding compliance issues with planning permission in all estates at Rheban Manor and what action is being taken to ensure compliance’.

On the proposal of Cllr Breslin
Seconded by Cllr Lawler
And agreed

Cllr Breslin noted that after 8 years of deputations there was multiple issues to be addressed including the pumphouse, sewerage, fencing in lieu of block walls at some units, lack of green areas, vacant units and enquired why the enforcement orders had been lifted. Cllr Breslin remarked how she was deeply ashamed by progress made here and demanded that these bonds be drawn down. Cllr Lawler referred to numerous meetings held on the green areas with the residents and that this developer had treated the members and officials of Athy Town Council with contempt. Cllr Dalton said that at a deputation last summer the residents were to be kept informed of progress and that the current situation was a disgrace. Cllr Wright enquired who was responsible and what was happening at this stage. The Town Manager informed the meeting that he had dealt with a number of developers in his time but never noted this one as the most protracted. He remarked that investigations were taking place and that it would take four weeks to get a full assessment and hoped to have a report for the July meeting. The Town Manager added that he would meet with the residents and move this along adding that they were entitled to a service. The Cathaoirleach said that the Council needed to ensure compliance at this estate.


20. CATHAOIRLEACH’S BUSINESS

The Cathaoirleach expressed his disappointment with the recent IBAL report and congratulated Leixlip and Newbridge on their success. The report is to be thoroughly examined and followed up on.

The Cathaoirleach enquired about ESB and was advised that a representative is to attend the July meeting.

Preliminary work on the Ardreigh Realignment had commenced and asked that the Town Engineer talk to Dave O’Flaherty and the Town Clerk to confirm the route of the footpath. Tarmac is due to be down by November 2008.

Cllr Daly complimented the Council staff on the work completed on the Monasterevin Road.

Cllr O’Sullivan was thanked for her contribution to the Pride of Place, noting that the final is in Waterford this year.

21. MANAGER’S BUSINESS

· Annual Financial Statement 2007 – The Town Manager thanked Helen and Maria and the staff for finalising the AFS.

On the proposal of Cllr Lawler
Seconded by Cllr Egan
That the overexpenditure/underexpenditure be approved

· Retail Strategy – The Town Manager informed the meeting that the Town Development Plan is a statutory document and that the Retail Strategy is a guidance document and was noted as an objective in the plan.

On the proposal of Cllr Daly
Seconded by Cllr Dalton
And agreed
The members requested that an addendum be noted as follows:

1. The members are assured that the Retail Strategy is an Advisory Document with no statutory import (unlike the Town Development Plan.)

2. All technical definitions and references in the Retail Strategy should be disregarded as all relevant policies are included in the Town Development Plan.

3. The members support a sequential approach suggested in the Retail Strategy and as stated in the Town Development Plan ensuring that adequate time is allowed for the town centre to develop.

4. It is vital for the town that centre- town developments should be prioritised in the granting of planning permission. The creation of a vibrant town centre will act as a catalyst in attracting other services and retail outlets and could lead to critical mass of people which could sustain an evening culture featuring our waterways.

5. It is contingent on the local authority to address the infrastructural issues which could act as impediments or obstacles to centre town development. It is the expressed wish of the elected members that a development takes place in this area developers have been directed towards this area and they must now be assisted in every way to overcome access and other infrastructural difficulties.

· Local Authority Staff re Circular Letter EL 02/08

On the proposal of Cllr Lawler
Seconded by Cllr Egan
And agreed

· Annual General Meeting

The 2008 AGM date was confirmed as 25th June 2008 7.30pm

· Infrastructural Meeting

Cllr Lawler noted that he would not be available between 12th and 25th July and hoped this meeting would take place in early July.

· Financial & Budgetary Review Meeting

No date was set for this meeting.

· The Town Clerk gave an update on the Social Housing Investment Capital Programme as follows:

€4m allocated for 2008.

Current programmes included Ardrew with a total cost of €9.7m to Athy consisting of 87 units, 28 social, 24 affordable due for completion in early 2009 at a cost of €3.34m in 2007.

€1.04m to be taken from Internal Receipts for the Carbury Park Remedial Scheme including 11 private houses, 13 Council units and the construction of 3 new units.

Heating to be set up in approx 100 houses in the Greenhills/Clonmullion area and this project would now be progressed.

Woodstock Lodge is now to proceed to contract stage for contracts to sign in the coming weeks.

Cllr Dalton enquired what the position was in regard to Rheban Manor and Riverview. The Town Manager informed the meeting that as noted by the Town Clerk the €4m. made available is committed.


22. REPORT FROM SUB COMMITTEES

· Athy Town Twinning – Two students are to go to France in July and Jean-Pierre is to visit Athy next weekend for the Kildare County Show.
· Tidy Towns – The Town Clerk is assisting with co-ordinating works.
· Cemetery Committee Meeting – The Cathaoirleach asked that a meeting be set up before the July meeting.
· Athy Swimming Pool – The Town Clerk informed the meeting that this meeting is due to take place on week commencing 30th June.


23. PLANNING REGISTER
Nothing noted.


24. OTHER BUSINESS

Cllr Breslin asked that a cleanup of the green area at the ‘wishing well’ take place as it was very distressing for the deceased members’ family.

Cllr Lawler noted that a one way system needed to be addressed for the road near the sun dial. The Town Engineer has requested an update on the suggested Roads Design from Kildare County Council.

Cllr Wright asked that AIB be contacted to cleanup the wall.

Cllr Wright noted he had discussions with the Town Engineer re a telegraph pole at Clonmullion and requested that a letter issue to the Post Office People.

Cllr Wright complimented the cleanliness of the River Barrow adding that he ate two eels and one trout recently and that it was like it was 40 years ago.

Cllr Egan asked that the Town Engineer investigate loose kerbing going onto Leinster Street at Emily Row.

Cllr O’Sullivan enquired if a ‘No Dumping Sign’ could be erected opposite Avondale Drive.

Cllr Lawler informed the meeting that he was unavailable for the third week in July and requested that the July Monthly meeting be held on the second Wednesday in July.

The Cathaoirleach expressed a vote of sympathy to the wife, daughter and family of Mr Colm O’Ceannabhan, CEO of Co Kildare VEC 1988 to 2002 who passed away recently.


THIS CONCLUDED THE MEETING



CATHAOIRLEACH ___________________________________


DATE ___________________________________